AI Training
Empowering a Nonprofit with AI: Practical Training for the Boys & Girls Clubs of the Big Bend
The Boys & Girls Clubs of the Big Bend (BGCBB) serves children and teens across North Florida with after-school programs, mentorship, and life-enriching opportunities. Like many nonprofits, their lean team wears many hats, balancing strategic goals with daily administrative needs, fundraising, and community engagement.
Challenge: Doing More with Less in a Fast-Paced Nonprofit Environment
BGCBB operates in a space where time, clarity, and communication are mission-critical—but staff bandwidth is limited. As the organization grew, the team needed better ways to:
- Align staff around performance expectations
- Draft and deploy internal policies more efficiently
- Improve the consistency and speed of social media outreach
- Streamline internal communications across departments
They were interested in artificial intelligence, but wanted real-world training that would leave every department better equipped to integrate AI into their daily work.
Solution: Two Half-Day Deep Dive AI Workshops
Sourcetoad delivered a custom, hands-on training engagement built specifically for nonprofits. Split over two half-day sessions, the “AI Deep Dive” introduced staff to Large Language Models (LLMs) like ChatGPT, prompt writing best practices, and advanced AI workflows using real scenarios from their day-to-day operations.
The workshops covered:
- Crafting effective prompts using tone, format, and role cues
- Chain-of-thought reasoning for complex problem-solving
- “Few-shot” prompting to generate grant proposals and reports
- Image generation with tools like DALL·E for flyers and social content
- Responsible AI use, including data privacy and oversight
- Implementation planning for real workflows like policy rollouts and internal updates
Each team member left with a customized AI use case, ready to deploy.
Results
Improved Internal Communication
Staff now use LLMs to generate meeting summaries, weekly updates, and scheduling reminders—enhancing clarity and alignment.
Streamlined Operations
The Director of Operations uses AI to draft, revise, and roll out internal policies faster and with greater consistency across the organization.
Strategic Alignment
Leadership uses AI to generate precise deliverables and performance metrics, improving cross-departmental accountability.
More Effective Fundraising and Outreach
AI now helps the development team create monthly content calendars, social posts, and campaign messaging—saving time and boosting engagement.
Next Case Study